Privacy Policy
~4 min read
Effective: January 5, 2026
Spotted a translation issue? Email us at support@geotid.dk — we want this right.
Introduction
GeoTid ("we", "our", or "us") is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our time tracking and geofencing services.
We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws. By using our services, you acknowledge that you have read and understood this Privacy Policy.
Data Controller
The data controller responsible for your personal data is:
GeoTid ApS
Copenhagen, Denmark
Email: support@geotid.dk
Data We Collect
Account Information
- Name and email address
- Password (encrypted)
- Phone number (optional)
- Profile photo (optional)
- Role and employer associations
Location Data
We collect GPS location data when you check in and check out at work sites. This is essential for our core time tracking functionality.
- Check-in location coordinates
- Check-out location coordinates
- Location accuracy metrics
- Distance from work site geofence
Why we collect location data: Location verification is the core feature of our service, enabling employers to confirm that employees are at designated work sites. This creates a tamper-proof time tracking record.
Time Tracking Data
- Check-in and check-out timestamps
- Break duration
- Work hours calculated
- Work site and project associations
- Notes added to time entries
Technical Data
- Device type and operating system
- App version
- IP address (for security purposes)
- Error logs (anonymized)
Legal Basis for Processing
We process your personal data based on the following legal grounds:
Contract Performance
Processing necessary to provide our time tracking services as agreed with your employer.
Legitimate Interest
Location data collection serves the legitimate interest of verifying work attendance at designated sites.
Consent
Optional features like push notifications require your explicit consent.
Legal Obligation
We may process data to comply with legal requirements, such as tax and employment regulations.
Data Sharing
We share your data only with:
- •Your Employer: Time tracking data, location verification, and work history reports.
- •Infrastructure Providers: Cloud hosting (encrypted data at rest and in transit).
- •Error Monitoring: Sentry.io for crash reporting (anonymized, no personal data).
We do NOT sell your personal data to third parties. We do NOT share your data for advertising purposes.
Data Retention
Active Account Data
Retained for the duration of your employment relationship with your employer using our service.
Time Entry Records
Retained for 7 years after creation to comply with employment and tax record-keeping requirements.
After Account Deletion
Personal data is deleted within 30 days. Anonymized aggregate data may be retained for analytics.
Your Rights (GDPR)
Under GDPR, you have the following rights regarding your personal data:
Right of Access
Request a copy of all personal data we hold about you.
Right to Data Portability
Receive your data in a machine-readable format.
Right to Erasure
Request deletion of your personal data ("right to be forgotten").
Right to Rectification
Correct inaccurate personal data we hold about you.
To exercise any of these rights, contact us at support@geotid.dk or use the data export/delete features in your account settings.
Security Measures
- ✓All data encrypted in transit (TLS 1.3) and at rest (AES-256)
- ✓Passwords hashed using bcrypt with salt
- ✓JWT tokens with short expiration for API authentication
- ✓Role-based access control (employees cannot access other employees' data)
- ✓Regular security audits and penetration testing
- ✓Data hosted in EU data centers
Cookies
We use only essential cookies required for the service to function:
| Cookie | Purpose | Duration |
|---|---|---|
| auth_token | Authentication session | 7 days |
| theme | Dark/light mode preference | 1 year |
| locale | Language preference | 1 year |
We do not use tracking cookies, advertising cookies, or third-party analytics cookies.
Contact Us
For privacy-related inquiries or to exercise your rights:
Email: support@geotid.dk
We will respond within 30 days as required by GDPR.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via email or in-app notification. The "Last updated" date at the top indicates when this policy was last revised.